When using the GIP’s website (the “Website”), data may be collected by the GIP to provide access to the Website’s services and for administrative and business management purposes.
If you disagree with one of the terms in this document, you are free not to use or to no longer use our services.
The GIP will also inform the users of the modification by email within a minimum period of 15 days before it takes effect.
Identification of the Data Controller
The data controller for the data collected during the use of our Website is the Groupement d’Intérêt Public GRAND PRIX DE FRANCE – LE CASTELLET, having its registered office at Hôtel de Région, 27 place Jules Guesde – 13841 Marseille Cedex 20.
In this capacity, we are committed to complying with the provisions of the EDPR during the performance of our activities and to processing personal data in a legal, fair and transparent manner.
This includes performing the processing of the data for specific, explicit and legitimate end purposes, with no subsequent processing of the data in a manner which is incompatible with these end purposes, for a period not exceeding the time required to achieve the end purposes for which it is collected and processed.
The collection of personal data
When using our Website, you will supply a certain amount of information, some of which may identify you.
This is the case for example when you complete a form to purchase tickets and various products, when you participate in one of our competitions, when you notify us of a problem or submit a suggestion, when you contact us or when you subscribe to our newsletter.
Among others, this information contains the following data:
- Order: when ordering tickets or sundry products, the user enters a certain quantity of data when creating an account by completing a form: civil status, last name, first name, email address, date of birth, postcode and country;
The civil status, last name and first name are requested in order to be able to identify the purchaser. The email address is requested in order to be able to send the order confirmation and ticket(s). The date of birth is requested in order to ensure that the purchaser is aged over 16. The postcode and country are requested in order to anticipate arrivals at the track.
- Payment: when paying for the services proposed on the Website, the Website will record financial data concerning the user’s bank account or credit card;
- Navigation: the GIP directly or indirectly collects personal data when the user is browsing its Website, including the user’s IP address.
- Copying all reservations made on our Website;
- Fraud prevention;
- Communicating with users and improving the quality of our services;
- The sending of newsletters.
The use of the personal data
The personal data collected from the users is intended to ensure the provision of the Website’s services, to improve them and to maintain a secure environment. More precisely, the said uses are as follows:
- Managing orders and the sale of the tickets and products related to any event proposed by the GIP;
- Creating databases of members registered for the services;
- The organisation of competitions;
- The verification, identification and authentication of the data supplied by the user;
- The provision of assistance to each user;
- Preventing and detecting fraud, malware and security breaches;
- Managing any possible disputes with users;
- Sending commercial and advertising information according to the user’s preferences and on condition that the user has ticked the box confirming his acceptance of such practices when registering for the services.
The legal basis for the collection of your personal data for the above-mentioned end purposes is your consent as provided for in article 6-1 of the European Data Protection Regulation.
When the user is a minor, the legal basis concerned is the consent of the legal representative of the person concerned.
As stated in article 7 of the EDPR, at any time you can withdraw your consent, without this affecting the legality of the processing based on your consent performed before its withdrawal.
Storage periods for personal data
We agree to only store your personal data for the time strictly necessary to the declared processing based on the above-mentioned end purposes and in all cases in compliance with the time limits imposed by law.
The storage period may vary between several days and several months according to the type of personal data concerned.
In all cases, we agree to delete your personal data from our databases within a period of one month from your request to do so.
However, we may retain some information for a period beyond the date on which you request the deletion of your personal data in order to satisfy our legal, accountancy and tax obligations and in order to avoid any possible illegal behaviour following the deletion of your personal data. In such cases, your data will be deactivated and will no longer be accessible online.
When the users are minors, the legal basis used is that of the legal representative of the person concerned.
It is the responsibility of the parents and any person exercising parental authority to decide whether their minor child is allowed to use the services proposed by the GIP.
Sharing of personal data with third parties
The personal data may be shared with third party companies in the following cases:
- When the user uses payment services to acquire these services, the Website is in contact with the third-party financial companies and banks with which it has concluded contracts;
- When the Website uses the services of service providers to supply users with assistance, advertising and payment services. These service providers have limited access to the user’s data when performing these services and are contractually obliged to use it in compliance with the provisions of the regulations applicable to personal data;
- When the law requires this, the Website may supply data in response to complaints submitted against the Website and to reply to administrative and judicial proceedings.
Security and privacy
The website deploys organisational, technical, software-based and physical solutions in the digital security field to protect the personal data against alteration, destruction and unauthorised access.
The company MEDIACTIVE DIGITAL, a SASU (simplified single-shareholder company), with a registered capital of 500,000 euros, registered in the Trades & Companies register of Paris under the number B 398 664 334 having its registered office at 3 cité Paradis 75010 Paris and its technical and hosting service providers have taken appropriate measures to guarantee the integrity, privacy and security of your personal data. However, we are unable to guarantee that your communications and other personal data will not be intercepted or divulged by a third-party
We hereby inform you that your personal data is stored on servers located in the European Union.
In order to contribute to the security of your personal data, please choose a sufficiently strong password when registering for our service.
The implementation of users’ rights
In application of the regulations applicable to personal data, users possess the following rights:
- They may exercise their right of access, to be informed of the personal data concerning them.
- In this case, before implementing this right, the Website may demand proof of the user’s identity to verify its accuracy;
- If the personal data held by the Website is inaccurate, users may demand that this information be updated;
- Users may request the deletion of their personal data pursuant to the applicable data protection laws.
All of these rights may be exercised by writing a letter to the address mentioned in article 3 of this document.
If you choose to exercise these rights, we will reply to your requests as soon as possible, within the maximum one-month limit stipulated by law, at no cost you, subject however to any abuse of these rights.
In the event of any dispute or disagreement, you are entitled to submit a complaint to the regulatory authority.
When browsing the Website, information concerning the surfer’s navigation using his terminal (computer, tablet, smartphone, etc.) may be recorded in files known as “cookies” (connection identifiers) installed on this device, subject to (i) the choices mentioned below, expressed by the surfer concerning the said cookies (these choices may be modified at any time) and (ii) the configuration settings of the web browser software used.
What is a “cookie”?
A cookie is a series of information, generally of a small size and identified by a name, which can be recorded on your browser by a website you visit. Your web browser installs it for a certain period of time and it will be communicated to the web server whenever you reconnect. Cookies are used for several purposes: they may be used to memorise your username, making it possible to trace your navigation for statistical or advertising purposes etc.
The length of time for which information is stored concerning the surfer’s browsing details supplied by cookies on the Website will not exceed thirteen months.
The cookies enable the GIP to achieve the following without personally identifying the surfer:
- To memorise information concerning a form he has completed on the Website or concerning products, services or information he has selected or consulted on the Website;
- To enable the surfer to access reserved and personal areas on the Website such as his account area, using login information or data supplied previously;
- To deploy security measures, for example when the surfer is requested to log in once again to access particular content or a service after a certain period of time has lapsed;
- To learn more about the use and performance of the Website, to prepare statistics, traffic volumes and usage information concerning the various aspects of the Website (content visited, click-through routes) enabling us to improve the relevance and user-friendliness of services (the pages or sections most often viewed, the articles most frequently read, etc.).
The recording of the cookie on the device is essentially subject to the preferences of the terminal user, preferences which the user may express or modify at any time, free of charge.
Surfers have several possibilities for managing cookies, with it being hereby stipulated that any changes to the settings made by the surfer may modify his browsing experience on the Internet and the conditions for accessing certain services requiring the use of “cookies”:
- The surfer may configure his browser software to allow cookies to be recorded on his device or, on the contrary, to have this device reject them either systematically or depending on the issuer. He may also configure his browser software to propose accepting or refusing cookies on a case-by-case basis, before the cookie is recorded on his device;
- If the surfer accepts the recording of cookies on his browser software, the cookies included within the pages and content he consults may be stored temporarily in a dedicated area on his device. These can only be read by the issuer;
- If on the other hand the surfer refuses the recording of cookies on his device, or if he deletes those already recorded there, he will no longer be able to benefit from a number of functions and features required in order to browse certain areas of the Website. This is the case if he wishes to access content or services requiring him to log in or when the GIP (or its technical partners) are unable to recognise the type of browser used by the surfer’s terminal, his language and display settings or the country from which the said terminal appears to be connected to the Internet, for its/their technical records.
In this case, the GIP declines all liability concerning the consequences related to the impaired operation of its Website and/or its services resulting from the fact that it is impossible to record or consult the cookies necessary to their operation, which the surfer has refused or deleted.
Managing your browser’s cookie settings
When configuring your browser, at any time you may decide (free of charge) to activate cookies or otherwise in your browser. This setting enables you to accept or refuse all cookies, or to deal with them on a case-by-case basis. Totally preventing the recording of cookies on your browser may result in problems when browsing websites.
Each browser enables surfers to manage cookies and their choices differently. The help menu of each browser describes how to go about this.
For Google Chrome
- Click on the” Settings” icon, then “Advanced settings”.
- In the “Privacy and security” tab click on “Delete browsing data”.
- Click the “Cookies and other website data” button.
- Click on “Delete browsing data”.
For Internet Explorer
- In Internet Explorer, click on the Tools button, then on Internet Options.
- In the General tab, under Browsing history, click on Settings.
- Click the Show files button.
- Click the top of the Name column in order to sort all the files alphabetically, then scroll down the list until you see files beginning with the prefix “cookie”(all cookies have this prefix and usually contain the name of the website which created the cookie).
- Go into the browser’s “Tools” tab and select the “Options” menu.
- In the window which opens, choose “Privacy” and click on “Display cookies”.
- Identify the files containing them and delete them.
- In your browser, choose the “Edit” menu then “Preferences”.
- Click on “Security”.
- Click on “Display cookies”.
- Select the cookies and click on “Delete” or “Delete all”.
- After deleting the cookies, click on “Done”.